Overview

Multi-Location Purchase Orders enable users to create a single purchase order that delivers to multiple warehouse locations simultaneously. This functionality streamlines procurement processes when inventory needs to be distributed across various delivery points.

Purchase Order Types

The system supports two distinct multi-location PO types:

  1. Cross Doc

With this PO type, all PO quantities will be first delivered to the delivery location, which is selected at the time of PO creation, and then, through stock transfer, inventory will be distributed to the selected warehouses as per the defined allocation.

  1. Dropship

  • With dropship, inbound can be directly done at the destination locations using the same purchase order.

  • Once PO is created, inventory will be distributed to the selected warehouses by the vendor as per defined allocation.

How to Create a Multi-Location PO?

Navigation: Procurement >> PO Create/Edit >> Multiple Location


  • Open the multi-location page in procurement and feed all the required details required.

  • Choose the location from manage allocation. Once the location for allocation has been chosen then the user will choose the allocation method in which the Purchase order Quantity will be distributed among the location i.e.

    • Even Distribution : Equal Qty will be distributed among selected locations in manage allocation.

    • Custom Ratio : User can define the ratio in which he wants to distribute the PO qty to the selected location in the manage allocation.

  • After manage allocation, the user will click on add sku button to add sku to this PO and then he will confirm and release the PO.


  • Cross Doc : 

    • In case of  Cross doc one new tab will be visible to select the order processing flow (B2B or B2C).The STO that is created for the distribution among recipient locations will follow this order processing flow.

    • Once the PO is released, a new tab will appear on the Create/Edit page where users can view the Child STOs that were auto-created based on the defined allocation.


  • Drop Ship :

    • For drop ship, the B2B and B2C options will not be visible. Once the PO is released, a new tab will appear on the Create/Edit page displaying the Child POs that were auto-created based on the defined allocation.

Fields Description


Fields 

Description

Vendor Code*

Users must fill the vendor code of the vendor against whom this PO is created. Beside this field there is a button which lets the user select a vendor from a list of vendors.

PO Method

Users will have to choose the PO type as Cross Dock or Dropship.

Delivery Location

Delivery Location here will be the Location chosen for the parent PO and then while doing the allocation, the PO at the line levels will be created for various locations.

Buyer code

Choose a buyer code who has access to create PO for a particular category.

Recv. Valid Code

Using this option, users can set quantity validation for receiving items in the location. Learn more..

https://vinculumhelpdesk.freshdesk.com/support/solutions/articles/9000207110-receipt-validation

External PO No

Any external number related to a PO can be populated in this field.

Reference No

This may be a reference PO number which can be put in eRetail for reference.

Notes

Any additional information which is relevant to a PO can be captured in this field.

Delivery Date

Here, users may mention the expected delivery date of the PO (auto capture from lead days)

Status

This field shows the current status of PO throughout the processing cycle becomes mandatory.

Expiry Date

The PO status will automatically update to expired on this date, and no further action/inbound will be allowed against the PO. This is calculated as a configured number of days from the Expected Delivery Date.

Discount Type

Percentage/Absolute

Discount Value

Value of discount applied to this PO.

Order Processing Flow

B2b/B2c (The STO that is created for the distribution among recipient locations will follow this order processing flow) Cross doc. This will not be available in DropShip.



Action Button

Action Button

Description

Save 

Once a user enters all the details of a PO, the user can save the PO draft by clicking this.

Confirm

Once a user is ready to create the PO with respect to filled data, he/she can create the PO clicking this button.

Add New

The reset button will refresh the data filled on the create/edit page's default settings.

Export

To create a new PO, click on the Add New button

Manage Allocation

When the cross-dock option cross dock is selected, then only the delivery location picker will get enabled. In this selection, the user will display warehouse-type locations.

Add SKU

Adding the SKU for the Multilocation Purchase Order.

Remove SKU

Removing the Added SKU for Multilocation Purchase Order.


FAQ

  1. What should I do if the PO status is stuck at "PO in Release" and not updating to "Released"?

If the PO status is stuck at "Release in Process" and not progressing to "Released", please follow these steps:

  1. When the PO status shows in "Release in Process" status, it means the system is currently executing the process to split the PO based on the defined ratio.

  2. Please allow 10 to 15 minutes for the process to complete. The system will automatically progress the status to “Released”.

  3. If the status does not update to "Released" even after waiting, contact your account manager to initiate an investigation.

  4. Your account managers will verify whether the scheduled job (allocateChildPO) is functioning correctly.

Related Documentation