Provisional Vinculum Release Notes

Version 9.3.177

28th October, 2025

Vin eRetail

Order Management: 

Change Requests/ Enhancements/ Improvements:

  • Auto Delivery Update on Proof of Delivery Upload                            


  1. Shipments are now automatically marked as delivered when POD (Proof of Delivery) is uploaded for shipped shipments, eliminating the need for manual status updates and streamlining the delivery confirmation process.

  2. This enhancement reduces operational friction by instantly completing delivery records upon POD submission.


Navigation: Vin e-Retail >> Sales >> Order Create/Edit >> Attachment 


  • Bulk Closure of Unfulfilled Sales Order Lines          


  1. A new “Close SO” feature has been introduced under the Order Allocate/Unallocate screen (SKU-Wise screen), enabling bulk closure/cancellation of unfulfilled order lines.

  2. This enhancement saves significant time by eliminating manual line-by-line closure and provides better visibility into total unfulfilled quantities during the closing process, improving efficiency and analytical insight.


Navigation: Vin e-Retail >> WMS >> Order Processing >> Order Allocate/Unallocate


  • Order Import Enhancements (Common Import)              


  1. Previously, users were required to manually enter customer address details during order import. Now, when a customer code is provided, the system automatically retrieves and populates billing and shipping address details in orders from the customer master.

  2. By automating address retrieval, users can significantly speed up order import, minimize data-entry mistakes, and maintain standardized customer information directly sourced from the master record.


Navigation: Vin e-Retail >> Admin >> Imports >> Common Import >> Order Import


  • Validation on Phone Number in Order Creation (India)          


  1. Previously, while creating orders, there was no validation on the phone field. The system now validates phone numbers for customers whose country is India, ensuring that only standard 10-digit Indian phone number formats are accepted.

  2. This improvement helps prevent invalid contact details, enabling accurate customer communication and smoother order deliveries.


Navigation: Vin e-Retail >> Admin >> Imports >> Common Import >> Order Import

                  : Vin e-Retail >> Sales>> Order Enquiry >> Order Create/Edit

                 : Vin e-Retail >> Sales>> Order Enquiry >> Import

Key Bug Fixes:

  • User Enquiry Screen Fixes and Enhancements                              


  1. The “Add New” option is now directly accessible from the User Enquiry screen, allowing users to add new user records quickly without additional navigation steps.

  2. Fields required for user creation are now clearly marked with an asterisk (*), ensuring users can easily identify mandatory inputs, thereby reducing validation errors and improving overall data accuracy.


Navigation: Vin e-Retail >> Admin >> User Management >> User Enquiry



Warehouse Management:

Change Requests/ Enhancements/ Improvements:

  • Addition of Header Level and Line Level UDF Fields in ASN Import File   


  1. Header level and line level UDF has been added in the ASN import template.

  2. These UDFs will be useful for storing additional information related to the ASN at both the header and line levels.

Navigation: Vin e-Retail >> Admin >> Imports >> Common Import >> Asn Import


  • RegEx Implementation in Inventory Operations   


  1. Currently, Lot regex validation is applied during the inbound process and is applicable to fields like Lot1, Lot4, Lot5, Lot6, and Lot7.

  2. We have extended this Lot regex validation in different wms process 

  3. Cycle count

  4. Stock Adjustment

  5. Sku lot transfer

  6. Inventory Move

  7. Sku grading

  8. Repack

  9. Inbound

  1. This enhancement helps maintain uniform lot data standards across all inventory-related activities.

  • Inbound level and Parent Doc level Received Quantity Visibility 


  1. During GRN in the app now we will display the Inbound Level Received Quantity as well as doc (PO/ASN/STO/Return Inbound/IGP)level  in both the header and SKU-level details.

Header Level:

  • Total Received Qty: The existing Received Qty field has been renamed to Total Received Qty would show the total quantity received against the parent doc across all Inbounds.

  • Inbound Qty: Displays the total quantity of all SKUs scanned against the current inbound.

Line Level:

  • Total Received Qty: The existing Scanned Qty field has been renamed to Total Received Qty.

  • Scanned Qty: Now displays the quantity scanned for each SKU in the current inbound.




  • Standardized LPN field validation across Inbound, Inbound QC, and Putaway modules


  1. Previously, certain special characters were allowed in the Inbound module but restricted in Inbound QC and Putaway. With this update, LPN field validation is now consistent across all these screens.       

  • Enhancement: External USN Can Be Reused After Outbound Completion                           


  1. This enhancement introduces flexibility in the Inbound Import process(for PO-based, without-PO, and Gate Pass inbound) by allowing controlled reuse of External USN after it has been marked as OutStatus, i.e., once the unit has completed its outbound cycle.

  2. During inbound Import  (PO, Non-PO, or iGP), inbound is allowed for external USN that has an out status and Outbound Memo is in issued/returnable or partially received status. 

  • Feature Update: Lot Matching Validation for Letdown and Wave                          


  1. To maintain inventory accuracy and prevent incorrect lot mixing, a new validation check has been introduced during letdown (manual and wave) creation. 

  2. The system now ensures that different lots of the same SKU cannot coexist in the same destination bin.

  3. If the lottable values differ, the system blocks the task creation.

  • RTV Import Template Support for Bin and Lot-Level Allocation                                


  1. Users can now specify Lot No and Bin Code in the RTV import template (for Without PO RTVs).

  2.  The system validates these fields and allocates inventory from the provided bin-lot combination.

  3.  If invalid, an error is shown; if not provided, the standard allocation logic applies.

Benefits:

  • Enables accurate bin-level and lot-specific RTV allocation, improving inventory traceability and reducing manual errors

  • Reduces manual adjustments and allocation errors if inventory is available in multiple Bin.

        Navigation: Returns>> Vendor Return Create/Edit>> Import


Financials/ E-filing Systems Integrations:

Change Requests/ Enhancements/ Improvements:

  • E-way Bill Generation Provision for Return Shipments                        


  1. E-Way Bill functionality has been extended to support return shipments along with forward shipments. Users can now generate and manage EWBs for returns directly through the OMS interface, ensuring complete documentation for reverse logistics flows.

  2. This enhancement extends EWB coverage to return shipments, strengthening regulatory compliance and providing end-to-end traceability for all return movements.

  3. The key touchpoints available for this feature are:

  • Generate: Create EWBs for return shipments.

  • Cancel: Cancel generated EWBs when needed.

  • Extend: Extend EWB validity for shipments in transit.

  • Print: Print EWB documents for record-keeping and carrier handoff.

  • Update Part B: Update Part B details of the EWB as required.