Vinculum Release Notes

Version 9.3.174

02nd September, 2025

Vin eRetail

Order Management: 

Change Requests/ Enhancements/ Improvements:

• Addition of Fulfilment Location Audit in Order’s Screen                                

1. Users can track fulfilment location changes for any SKU within the Activity & Remarks section of the Order Create/Edit screen.

2. This enhancement shows the previous and new locations for each SKU, the time of the change, and the user who made it, giving clear visibility, accountability, and an easy way to review updates during order processing.

Navigation: Sales >> Order Enquiry >> Order Create/Edit >> Activity & Remarks

Key Bug Fixes:

• Order visibility on Acknowledgement History Screen                               

1. The Acknowledgement History screen now correctly shows orders after they’ve been acknowledged and processed.

2. This ensures accurate visibility of acknowledged orders for post-allocation workflows, improving tracking, reconciliation, and reporting.

Warehouse Management:

Change Requests/ Enhancements/ Improvements:

• Reason Field Retention in Inventory Move by Scan 

1. This enhancement introduces Reason retention for inventory movement across both Web and App.

2. Once a reason is selected, it will automatically apply to all subsequent scans until the user either changes it manually or the session expires.

3. This is a configuration-controlled feature, behaviour-based on Configuration:

   1. When Config = ON: Reason will persist across all movement options:

      1. Inventory Move by Scan

      2. LPN to Bin

      3. LPN to LPN

   2. When Config = OFF: Reason will reset after every movement scan

Benefits:

1. Consistency: Reduces repetitive effort by retaining the same reason across multiple scans.

2. Efficiency: Faster processing during bulk movements.

3. Flexibility: Configurable behavior ensures alignment with business requirements.

Navigation: WMS>> Inventory >> Inventory move by Scan

• ASN Detail Export Changes  

1. We’ve enhanced the ASN Export Report by including pricing details at the SKU line level, improving visibility and financial accuracy for inbound operations.

   1. MRP Inclusion: The report now displays the MRP for each SKU line.

   2. Unit Cost Inclusion: The Unit Cost field has been added.

2. For ASNs created against a PO, the Unit Cost will be derived from the PO automatically. For other ASN types the ASN price, if defined, would be shown.

3. Automatic Availability: Both new fields will be included in the report whenever users extract it from the Manage ASN screen.
   Benefits:

   1. Improved Transparency: Provides financial data (MRP and Unit Cost) alongside SKU details for better visibility.

   2. Stronger Cost Control: Helps procurement, finance, and operations teams reconcile inbound values with purchase orders.

   3. Seamless Reporting: No additional configuration required; details are automatically part of exports.

Navigation: Procurement>> Manage ASN>> Export

• Restriction of From LPN while Performing System-Suggested Putaway 

1. A new functionality has been added to the system-suggested putaway process. Once the “From LPN” is scanned, it remains fixed until:

2. All SKUs associated with that LPN are scanned, or

3. The user manually selects the “Reset” option.

4. This feature is configuration-controlled and applies to both Web and App.

Benefits:

1. Reduced Repetition: Eliminates the need to repeatedly scan the same LPN during putaway.

2. Improved Efficiency: Speeds up the putaway workflow across web and mobile.

3. Flexible Control: Reset option allows users to switch LPNs when needed.

Navigation: Wms >> Putaway

• Picklist Generation on Order Line-Level Tag 

1. A new functionality has been introduced that allows picklist generation based on order line–level tags. This provides users with enhanced flexibility in filtering and managing deliveries for picklist creation.

2. Implemented across both Order-wise and Zone-wise processes:

   1. Order-wise:
      The system filters orders where either:

      1. The tag is attached at the order level, or

      2. Any order line has the selected tag.

   2. Zone-wise:

      1. If the tag is attached at the order level → the entire order is included.

      2. If the tag is attached at line level → only the specific tagged lines are included.

Benefits:

1. Greater Flexibility: Enables filtering at both order and line levels.

2. Improved Efficiency: Ensures more targeted and optimized picklist generation.

3. Enhanced Control: Users can manage and prioritize tagged orders with precision.

Key Bug Fixes:

• Fulfilment WH Not Getting Selected for ARS Master Setup

1. Issue:

   1. In the ARS (Auto Replenishment System) master setup, when users selected the Fulfilment Warehouse, the system was incorrectly storing the location name instead of the location code at the backend.

2. Impact:

   1. This mismatch caused the ARS functionality to fail when generating STO (Stock Transfer Orders).

   2. As a result, STO creation for ARS did not work as intended.

3. Resolution:

   1. The system has been corrected to store the location code instead of the location name in the backend setup.

   2. STO generation through ARS will now function correctly with the appropriate fulfilment warehouse selection.

Benefit:

1. Accurate STO Creation: Ensures smooth ARS operations by correctly mapping the Fulfilment WH.

2. Improved Reliability: Eliminates errors in replenishment workflows caused by location mismatches.

Navigation: Procurement >> ARS >> ARS SKU-Location Link

Vin FBS (Store Fulfillment App)

Change Requests/ Enhancements/ Improvements:

• Provision of Document Attachment in Orders & Manifest Module          

1. Users can now attach documents directly within the Orders and Manifest screen of the Vin FBS app, simplifying order and manifest management by centralizing all important documents in one place, improving efficiency and workflow.

2. This enhancement includes:

• Attach Relevant Documents: Add PODs, external invoice copies, or any other order-related files.

• Supported Formats: Upload PDFs or image files effortlessly.

• View & Edit: Easily view, update, or replace uploaded documents to keep all order & manifest related information organized and accessible.

• Redesigned Order & Return Details Interface

1. The Order and Return Details screens have been redesigned to deliver superior usability and visual clarity for enhanced productivity.

2. Key Improvements:

• Improved Layout: Information is now organized for easy readability.

• Enhanced UI: A more modern and user-friendly and clean design ensures a seamless navigation experience.

Standard APIs

Change Requests/ Enhancements/ Improvements:

• Addition of Ext Customer Code in Order Invoice API Response              

1. The Order Invoice API now includes the “extCustomerCode" field in the response, enabling seamless mapping of invoices to customers. This enhancement enables accurate customer identification for each invoice, streamlines integrations, improves reconciliation, and enables precise reporting.

API Touch point: /RestWS/api/eretail/v1/order/orderInvoice 

• Get Inbound Details via STO Number                
  

1. Users can now filter inbound records by STO Number in the Inbound Detail API using the newly added “ stoNo” parameter, making searches quicker and more accurate searches by STO alone or in combination with Inbound Type.

2. The API response now also includes both “stoNo” and “extStoNo” for each record, providing clearer visibility of STO details.

API Touch point: /RestWS/api/eretail/v1/inbound/detail

                              /RestWS/api/eretail/v3/inbound/detail