Vinculum Release Notes

Version 9.3.170

13th May, 2025

Vin eRetail

Order Management: 

Change Requests/ Enhancements/ Improvements:

  • Order Acknowledgement Screen Enhancement              

  1. The Pending Acknowledgement tab of the acknowledgement screen now displays "Walkin Location" and "Fulfillment Location" columns, displaying the customer’s order placement location and the respective fulfillment point.

  2. Similarly, the Acknowledged History tab has been updated to include "Walkin Location" and "Acknowledged Location" fields, helping users to identify from where the order was placed and which location has accepted or rejected the order.

  3. These enhancements provide complete visibility into order acknowledgement, improving tracking capabilities and operational transparency across the store network.

Navigation: Vin e-Retail >> WMS >> Order Processing >> Order Acknowledgement 


    

    


  • Introduction to Bulk Location Import                             

  1. A new feature that enables users to create or update multiple locations, including stores, warehouses, and franchises, in one go using a structured import template.

  2. This enhancement streamlines the onboarding process, reduces manual effort, minimizes errors, and boosts operational efficiency when managing location data.


Navigation: Vin e-Retail >> Master >> Organization Management >> Location Enquiry



Key Bug Fixes:

  • Credit Note Generation on Reverse Pickup Done Status                  

  1. Previously, credit note was not generated if the inbound was performed on "Reverse Pickup Done" return status. 

  2. With this enhancement, the system will now automatically generate the Credit Note Number during inbound in such cases improving refund workflows and financial accuracy.


Navigation: Sales >> Return Enquiry >> Return Create/Edit


  • Fix Implemented for Pricing Event Code                                   

  1. We've improved the pricing event calculation logic to resolve a reported issue where the system incorrectly applied discounts. 

  2. This update ensures the specified discount percentage is accurately calculated against the product's MRP, resulting in correct final unit prices and a more reliable, transparent pricing experience for our users.

Warehouse Management:

Change Requests/ Enhancements/ Improvements:

  • Enhancement in Cancelled Post Picking                                     

  1. We have added USN in the cancelled order post-picking export report.

  2. Additionally, we have added a filter option for the Unallocation Date column in the Cancel Order Post Picking tab within the Order Enquiry screen.

Benefits:

  1. Users can now easily access USN details directly from the export report, eliminating the need to download data from the Inventory View(By SKU Unique No) and perform the putaway, as all necessary information is already included in the report.

  2. This enhancement will help users efficiently manage and resolve the daily hygiene backlog of cancelled items.


Navigation: Sales >> Order Enquiry >> Cancel order post picking tab


  • Merging RTO bulk and Del Return bulk inbound in one screen                  

  1. We’ve consolidated the Inbound RTO (Bulk) and Inbound Del Ret (Bulk) processes into a single tab to streamline return handling and improve operational efficiency.

  2. Unified Tab for Returns: Both return types, RTO and Delivery Return, can now be processed through a single screen. 

  3. This eliminates the need to switch between screens, making handling returns, that often arrive together at the warehouse, easier.

  4. Bulk RTO/Delivered Return Dropdown: A new dropdown option, "Bulk RTO/Delivered Return", has been introduced in the Inbound Real-Time screen. 

  5. When selected, users are prompted to enter the necessary details for creating an RTO/Delivery Return Inbound from a single screen, improving the workflow and reducing manual effort.

Benefits:

  1. Increased Efficiency: Users can process returns from a unified screen, reducing navigation time and boosting productivity.

  2. Simplified Workflow: By merging both return types into one tab, the return process is streamlined, providing a smoother user experience.

  3. Improved User Experience: Fewer tabs mean less confusion and more focus on getting returns processed quickly.


Navigation: WMS >> Inbound >> Inbound Real Time


  • Cycle count Inventory change pointer                                                               

  1. We've enhanced inventory synchronization during cycle counts. Previously, when a bin was placed on hold, inventory was set to zero on marketplaces. 

  2. However, once the cycle count was completed and the bin was unhold, the updated inventory wasn’t automatically pushed back. Same behavior when inventory is put on hold/unhold from the screen.

  3. With this release, we’ve automated the process now, whenever inventory is put on hold/unhold, the updated quantities will be automatically synced with all connected marketplaces, ensuring accurate and timely inventory updates.

Benefits:

  1. This enhancement removes the need for manual inventory reconciliation.

  • Inbound QC Enhancement: Search by Reverse AWB for RTO Returns                                                             

  1. The Reverse AWB number was not captured during bulk RTO inbound processing. 

  2. Users could not search inbound orders by Reverse AWB on the Inbound QC screen.

  3. The system now captures and stores the Reverse AWB number during the return order creation process. 

  4. Users can now scan the Reverse AWB number directly in the Select Inbound popup for faster identification during QC.

Benefits:

  1. Faster Search in Inbound QC: Users no longer need to manually enter the External Order Number to find returns

  2. Reduced Errors: Scanning AWB numbers minimizes manual entry mistakes.

  3. Better User Experience: Simplifies the workflow for warehouse operators handling RTO inbounds QC.


Navigation: WMS >>Inbound>> Inbound QC


  • Picking & Packing Instructions visibility on Sort to Box Screen                                                        

  1. A Pick/Pack instruction icon is now visible below the Order Details as well as under the SKU details section once the "From LPN" is scanned.

  2. Clicking the icon displays a text box showing combined instructions from the Order Level and Customer Master.

  3. Clicking this SKU level instruction displays a text box with:

  • Primary Instructions from the Order Line 

  • Optional Instructions from the SKU Master

Benefits:

  1. Improved Instruction Visibility: Ensures warehouse staff can easily view special handling or packaging instructions during the sort process. 

  2. Faster Execution: Eliminates the need to refer back to other screens or documents for order-specific instructions. 

  3. Reduced Errors: Minimizes picking and packing errors by providing clear, accessible instructions at the point of execution.

  4. Consistent Experience Across Devices: Available on both Web and Mobile App for seamless operation.


Navigation: WMS >>Order Processing>> Sort to Box


  • Mark Missing and Incorrect SKUs in Inbound QC for Returns

  1. Allows users to mark specific SKUs as "Missing" if not received during return QC.

  2. Enables users to identify and register incorrect SKUs received in place of expected ones.

  3. Functionality to mark discrepancies is accessible only to authorized users based on role rights.

  4. The system automatically updates inventory for wrongly received items, whether known or unknown SKUs.

  5. Return order lines are automatically cancelled for quantities marked as missing or incorrect.

  6. Reopens the return transaction status for quantities marked as missing or incorrect.


Navigation: WMS >>Inbound>> Inbound QC



  • Enable Mixing of Multiple Inbounds in a Single LPN during Inbound QC

  1. Enables scanning and processing multiple inbound receipts into the same LPN during Inbound QC.

  2. A new toggle-based configuration (Inbound QC LPN Mix Configuration) can be enabled or disabled per client, company, and inbound type.

  3. If the same SKU exists across multiple inbounds in one LPN, FIFO will be applied during SKU-wise putaway based on inbound dates.


Navigation: WMS >>Inbound>> Inbound QC


  • Rights for Picklist & Wave Functionality   

  1. We have created two different rights for the action button in the enquiry picklist header of the manage picklist functionality.


Navigation: WMS >>Order Processing>> Manage Picklist

  1. We have created three new rights with three new function codes for unscheduled, delete unscheduled and execute wave manually action buttons.


Navigation: WMS >>Order Processing>> Manage Picklist >> Manage Wave

  • Rights for Inbound Reversal for Inbound Real Time 

  1. We have created two separate rights which will be visible at GRN in process status and the other one post GRN confirmed.


Navigation: WMS >>Inbound >> Inbound Real Time << Inbound Create/Edit



Vin FBS (Store Fulfillment/ Endless Aisle)

Change Requests/ Enhancements/ Improvements:

  • Order Processing for Tagloop enbled product                  

  1. Vin FBS now supports order processing for items with Tagloop enabled.

  2. Users can assign Tagloop(s) to items where it is mandated by the respective marketplace, ensuring seamless compliance and fulfillment.



  • Order Processing for IMEI/Serial-Tracked Products

  1. Vin FBS now enables order picking based on IMEI/Serial number tracking.

  2. Users can scan the product's IMEI during the picking process, ensuring accurate stock traceability throughout the forward journey of the order.

Benefits:

  1. Accurate Item Verification:Ensures the exact product unit (not just SKU) is picked. Eliminates errors in dispatching the wrong device or unit.

  2. Enhanced Traceability: Tracks the specific IMEI/serial throughout the order journey (from warehouse to customer). Crucial for warranty, insurance, and after-sales service.

  3. Seamless Returns Management: Easier to validate returns against originally shipped IMEI. Helps prevent fake/duplicate returns.

  4. Customer Confidence: Provides transparency to customers if they receive the specific device they ordered (especially relevant for serialized items).


  •  Introduction of Top Selling and New Launches in Endless Aisle

  1. Endless Aisle now showcases top-selling products and new launches directly on the homepage.

  2. This enhancement enables store staff to easily highlight trending and newly launched items to walk-in customers, driving upselling opportunities and boosting in-store conversions.

Benefits:

  1. Boosts Upselling and Cross-Selling: Store staff can confidently promote trending or premium products.Helps increase average order value by suggesting popular items.

  2. Improves Customer Engagement: Shoppers are drawn to what's new and in-demand, enhancing browsing experience. Creates a curated, dynamic storefront even if physical inventory is limited.

  3. Extends Shelf Space Digitally: Stores can showcase products they don’t physically stock. Reduces missed sales due to stock limitations.

  4. Supports Inventory Optimization: Promotes products that are fast-moving or recently launched without overstocking them at all locations.




  •  Quick Delivery for Endless Aisle Orders

  1. While placing an order via Endless Aisle, store associates can now choose between Hyperlocal (quick delivery) and Standard delivery options.

  2. Based on this selection at the walk-in location, the order will automatically be assigned to the appropriate delivery partner—either a hyperlocal or standard logistics provider—once the fulfillment store processes the order.



  •  Multi-Currency Support

  1. Vin FBS now supports multi-currency pricing.

  2. Users can view and manage product prices in different currencies, enabling seamless operations across global markets and enhancing the cross-border selling experience.

PIM Lite

Change Requests/ Enhancements/ Improvements:

  • Removal of "Channel Price" from Import Type Dropdown         

  1. The "Channel Price" option in the Import Type dropdown is causing confusion for clients.

  2. Clients mistakenly select it instead of "Channel PriceV1", leading to price update failures.

  3. Proposal is to remove the outdated "Channel Price" option and retain only "Channel    PriceV1" for future use.

Benefits:

  1. Prevents Confusion: Users can easily identify the correct import option.

  2. Reduces Import Failures: Avoids errors due to incorrect template selection.

  3. Ensures Smooth Processing: Streamlines the price import process and reduces support issues.

        Navigation: PIM>> Admin>> Imports>>Import Type


  • Enhanced File Import Error Messaging for Large Files           

  1. The import method is being changed completely to handle scalable model and Import large files

  2. When a client imported a file over 2 MB, the system showed an incorrect error    message:   "Order Import Size Check".

  3.  This caused confusion, as the error did not clearly indicate the actual problem.

  4.  The correct message should be: "Unable to import the file as it exceeds the 2 MB  limit."

Benefits:

  1.  Clarity for Users: Provides a specific and understandable message.

  2.  Reduces Confusion: Helps users quickly identify and resolve the issue.

  3. Improves Support Efficiency: Minimizes unnecessary support tickets.

Key Bug Fixes:

  • Product Import Error Report Now Downloadable from MGD SIT Panel      

  1. This release addresses a critical bug where users were unable to download the product import     error sheet from the MGD SIT panel for Org Id A0001.

  2. The issue was identified as a code-level bug affecting all environments, which prevented users from downloading the product import error report after a product import attempt.

Benefits:

  1. Ensures users can promptly access detailed error reports for product imports.

  2. Improves troubleshooting efficiency 

  3. Restores expected functionality and reliability to the product import workflow.


  • Incomplete Channel Price Updates Across SKUs                                    

  1.  High-priority bug where channel price updates were not being fully processed for all SKUs, resulting in incomplete price updates on the production environment.

  2.  The issue was identified as a code-level bug affecting all environments, causing only a subset of SKUs to be fully updated while others remained unprocessed during channel price updates

  3. The resolution for this bug is included in the current release, restoring complete and reliable channel price update functionality for all SKUs. 

Benefits:

                            i.   Ensures all SKUs receive accurate and timely price updates across channels.

               ii.  Reduces manual intervention and follow-up for missed updates.

               iii.  Improves reliability and client satisfaction for channel management  operations.

Standard APIs

Change Requests/ Enhancements/ Improvements:

  • Addition of parameters in Order Invoice API Response   

  1. The Order Invoice API response has been enhanced to include a “storeCredit” parameter at the item level, offering clear visibility of store credit applied per SKU.

  2. Additionally, the response now returns the scanned EAN code along with the corresponding IMEI or Serial Tracking Numbers for each item, ensuring detailed tracking and transparency.


  API touchpoint: RestWS/api/eretail/v3/order/orderInvoice  (All versions)


  • Location-Based Access in Shipment Detail API          

  1. Shipment Detail API now allows location-based data filtering, returning only information from locations mapped at the Allowed Location section in the Manage API screen. 

  2. This enhancement ensures proper location-level data, replacing the previous behavior where the API returned data from all locations regardless of access rights.


API Touchpoint - RestWS/api/eretail/v1/order/shipmentDetail


Financials/ E-filing Systems Integrations:

Change Requests/ Enhancements/ Improvements:

  • Enhancement to ZOHO Item Push API                    

  1. Two new parameters, “hsn_or_sac” and “tax_id”, have been added to the ZOHO Item Push API request.With this enhancement, the HSN and tax code configured for a SKU are now automatically transmitted to ZOHO during SKU creation or updates.

  2. This ensures accurate tax classification, seamless tax detail mapping, improved data consistency across systems, and enhanced regulatory compliance.


Navigation: Vin e-Retail >> Master >> Miscellaneous  >> External Apps >> Zohobooks