Vinculum Release Notes
Version 9.3.167
11th February, 2025
Vin eRetail
Order Management:
Change Requests/ Enhancements/ Improvements:
Short Close in Sales Return
A Short-Close functionality has been introduced in Sales Return to handle incomplete return scenarios, addressing cases where the actual return quantity isn't fully received back during returns, such as items lost in transit during the reverse shipment journey.
Users can now short-close mismatched return quantities and finalize the remaining return, enabling seamless credit note generation and return closure.
To enhance tracking and reporting, we've also added a dedicated "Short Close Returns" filter and export capabilities for better reconciliation.
Navigation: Vin e-Retail >> Returns & Transfers >> Return Enquiry
Addition of Customer Master Import
Customer master import has been introduced under Common Import, enabling users to create multiple customers in bulk providing efficiency to onboard and update customer information, simplifying customer data management and reducing manual effort.
Navigation: Vin e-Retail >> Returns & Transfers >> Return Enquiry
Addition of User Defined Fields User Master
User Master now includes user-defined fields (UDFs) enabling users to store additional custom details about user profiles. This enhancement provides greater flexibility in capturing and managing user information.
UDFs are also supported in user import, allowing bulk addition and update of custom user attributes seamlessly.
Navigation: Vin e-Retail >> Admin >> User Enquiry >> User Create/ Edit
Extended Date Range in Failed Shipment Module
The failed shipments of order enquiry screen now displays 7 days of shipments history (increased from 3 days) across all shipment types. This provides greater visibility into failed shipments and more time to address issues.
Navigation: Vin e-Retail >> Sales >> Order Enquiry >> Failed Shipments
Enhancements in Order's Activity Remarks
We have updated the time display in order activity remarks to DD-MM-YYYY HH:MM:SS by adding seconds. This change provides second-level precision, enabling users to track order activities with greater accuracy and locate specific events more efficiently.
Navigation: Vin e-Retail >> Sales >> Order Enquiry >> Order Create/ Edit
Key Bug Fixes:
Order SLA Calculation Enhancement
Previously, if the Ship By Date was not supplied during order creation via Import, API or Web then SLA from the channel was not being updated in the orders. With this fix, Ship By Date (SLA) in orders will now be automatically defined based on the configured channel SLA, ensuring accurate and consistent SLA updates.
Warehouse Management:
Change Requests/ Enhancements/ Improvements:
ARS: ROS Reorder Qty Improvement - Days of Inventory
We've introduced an enhancement to the ARS (Automatic Replenishment System) to offer more flexibility in reorder quantity calculations by allowing users to define the Days of Inventory separately from the stock cover days and lead time.
Days of Inventory Definition: Users can now define the "Days of Inventory" when creating an ASN rule, specifying the period for which inventory should be planned.
Improved ARS Calculation: ARS Qty is now calculated as:
ARS Qty = (ROS * Days of Inventory) - Free Qty - PO Qty - In Transit Qty.
Flexibility in Reorder Cycle: This change removes the rigid ordering cycle and allows for more adaptable inventory planning, reducing setup and order costs.
Fallback to Existing Calculation: If "Days of Inventory" is not defined, the system will default to the previous calculation method:
ARS Qty = (ROS * (Stock Cover Days + Lead Time)) - Free Qty - PO Qty - In Transit Qty.
ARS Execution Screen Update: The updated ARS calculation logic will be displayed in the attribute description popup on the ARS execution screen.
Benefits:
Increased Flexibility: Users can now manage inventory more dynamically, setting Days of Inventory independently of lead time and stock cover days.
Cost Efficiency: The ability to define flexible reorder cycles helps reduce setup and order costs over time.
Clear Process Visibility: Enhanced descriptions in the ARS execution screen improve clarity around the calculation of reorder quantities.
Option to Select Between Each/Bulk for Inbound QC on Web
We’ve introduced a new feature on the Inbound QC screen for the web interface, enabling users to switch between Each Scan Mode and Bulk Scan Mode, providing more flexibility in the inbound QC process.
Each Scan Mode Enhancements:
From LPN Entry: Users will first input the From LPN (if available).
Auto Cursor Movement: After scanning the SKU code, the cursor automatically moves to the To LPN field.
Hidden Quantity Field: The Quantity field is hidden in this mode, simplifying the process.
Scanning Flow: The workflow follows this sequence: From LPN → SKU Code → To LPN → Reason → Remarks.
Bulk Scan Mode Behavior:
Standard Process: In Bulk Scan mode, the system retains its previous functionality, allowing users to input and process quantities in bulk.
Benefits:
Improved Efficiency: Streamlined scanning reduces manual inputs and repetitive tasks, especially in Each Scan mode.
Increased Accuracy: The smoother scanning workflow ensures fewer errors during the QC process.
Flexible Operation: Users can switch between Each Scan and Bulk Scan modes based on operational needs, enhancing overall process control.
Navigation: Vin e-Retail >> WMS >> Inbound >> Inbound QC
Barcode Handling in Inbound Real-Time Grid
We’ve added new functionality to the Inbound Real-Time Grid for all inbound types, allowing users to handle multiple barcodes for a single SKU during inbound processing.
Multiple Barcodes: Users can now enter multiple barcodes mapped to the same SKU in the Enter SKU/Barcode search parameter.
Flexible Scanning: This enhancement provides the flexibility to scan any barcode associated with a SKU, making the inbound process more adaptable to varying barcode formats or labels received during inbound operations.
Benefits:
Improved Efficiency: Reduces time spent searching for specific barcodes, as users can scan any barcode tied to the SKU.
Enhanced Flexibility: Provides the ability to process inbound items more seamlessly, regardless of barcode variations.
Increased Accuracy: Ensures that all barcode formats linked to an SKU can be accurately processed, reducing potential scanning errors.
Inbound QC Enhancements: LPN Made Mandatory, Auto Hold Option, and Reason Non-Mandatory for Pass
We’ve introduced key enhancements to the Inbound QC process, improving control, flexibility, and efficiency during quality checks.
Auto Hold for 100% Scan-Based QC: A new option to automatically hold all items in an inbound during QC, mandating a 100% scan-based pass/fail process. This ensures that every item must be scanned to complete QC.
Non-Mandatory Reason for PASS: When scanning items marked as "PASS", providing a reason is no longer mandatory, streamlining the QC process. This can be enabled or disabled via configuration.
Mandatory TO LPN (Configurable): The TO LPN field can now be made mandatory for inbound QC processes, depending on configuration preferences.
Benefits:
Increased Control: The auto hold feature enforces strict scan-based QC, ensuring accuracy in the process.
Streamlined Workflow: Removing the need to provide a reason for PASS speeds up the QC process without compromising accuracy.
Enhanced Flexibility: Configurable settings provide greater control over QC requirements, allowing users to tailor the process to their operational needs.
Key Bug Fixes:
Stock Transfer Value correction in Export
We have corrected how Stock Transfer Order (STO) values are handled in the export process.
Previously, the export reports reflected the real-time Weighted Average Cost (WAC) of SKUs, which fluctuated over time, causing inconsistencies between the STO data on the screen and in the export report.
Mapping Update: The report has been modified to fetch WAC frozen against the STO at the time of STO creation.
Export Report Changes:
WAC has been renamed as "Transfer Price" for better clarity.
WAC Currency has been renamed to "Transfer Currency."
A new column, Transfer Value, has been introduced, calculated as: Transfer Qty * Transfer Price.
Benefits:
Accuracy: The fix ensures alignment between STO records on the screen and the exported reports, maintaining data accuracy.
Clarity: Updated column names improve the understanding of cost-related data.
Consistency: Ensures that exports correctly reflect the original transfer pricing.
Seller Panel (Vin Supplier):
Change Requests/ Enhancements/ Improvements:
Provision of Attachment in Seller Panel Orders
We've added a feature allowing sellers to attach documents such as additional invoices and Proof of Delivery (POD) against orders in the Seller Panel streamlining order documentation and improving overall order management efficiency.
Users can download the attached documents both in the Seller Panel and Global Order screen in eRetail providing easy access.
Navigation: Vin Supplier >> Mange Orders >> Active Orders >> Ready For Ship
: Vin e-Retail >> Sales >> Global Order Search >> Order Create/Edit
Vin FBS (Store Fulfillment App)
Vin Seller App:
Change Requests/ Enhancements/ Improvements:
Seller Panel Mobile App Launch – Coming Soon!
We are thrilled to announce the upcoming launch of the Seller Panel Mobile App! This app is designed to empower sellers to manage their operations effortlessly, anytime and anywhere, directly from their mobile or tablet devices.
Key Features to Look Forward To:
Complete seller panel functionality on the go.
Seamless management of orders, inventory, and returns.
Intuitive design optimized for mobile and tablet use.
Real-time updates to ensure smooth operations.
Vin Endless Aisle:
Change Requests/ Enhancements/ Improvements:
Adyen Payment Integration
Vin Endless Aisle is now integrated with Adyen to enable seamless and secure payment processing. This integration enhances the checkout experience, providing a reliable and efficient payment solution for both customers and sellers.
PIM Lite
Change Requests/ Enhancements/ Improvements:
Old Template would fail if uploaded in PIM Lite
The enhancement will restrict uploads within the PIM Lite system to only the latest version or the most current template. Any previous or outdated versions of templates will no longer be accepted by the system.
Error will throw if any discrepancy found in the uploaded template.
It enables users to upload and integrate templates from previous version to new version templates and will facilitate keeping all the attributes intact and updated.
Group export and Multiple Export Functionality
Group Export allows clients to merge multiple exports into a single file.
Multiple Export - The client now has the capability to download multiple exports, specifically those at the leaf level of the sub category, consolidated into a single, convenient zip file.
This functionality is entirely based on configuration and can be enabled or disabled according to the specific requirements of each individual client.
Navigation: Admin>>Exports>>Select Channel>>Select Category>>Export Profile OR Group Export Profile
SKU auto pushed feature for failed SKU based on selected error message
This enhancement targets the api sku push functionality within the marketplace. The focus is on addressing a specific subset of errors that occur during the SKU push process. These errors are identified as generic in nature, implying they are not tied to specific product data or marketplace configurations. The solution to these errors involves re-pushing the affected products back to the marketplace. This implies that the re-push action itself can resolve the underlying issue, suggesting a temporary or transient nature of the errors.
Currently the client has to manually re-push such SKUs from Lister to marketplaces.
To streamline this process and reduce manual effort, we have implemented a new feature that will automatically re-push SKUs that encounter errors. This automatic re-push will occur after a predetermined scheduled time, eliminating the need for clients to manually intervene and reducing the likelihood of escalations due to listing delays.
Key Bug Fixes:
Unable to Import File due to exceeded size limit
Client was unable to import PIM lite master template and was getting unidentified error- orderImport.sizeCheckorderImport.sizeCheck
The error message displayed to the client lacked clarity and did not provide sufficient information to enable them to diagnose or understand the underlying cause of the failure.
The issue where clients were able to upload templates exceeding the 2MB size limit has been resolved. An error message stating "Unable to import file as file exceeded the limit of 2mb" will now be displayed to the client if they attempt to upload a template that is larger than 2MB.
Duplicate push for same sku showing incorrect message of failure
The SKU push to Marketplace initially failed due to a "Duplicate Data" error. A subsequent re-push was successful.
The issue was identified as a duplication of entries for the same request. This redundancy caused subsequent requests to fail, as they were all being appended to the most recent request, leading to conflicts and errors.