Vinculum Release Notes

Version 9.3.162

22nd September, 2024

Vin eRetail

Order Management: 

Change Requests/ Enhancements/ Improvements:

  • Expanded Bulk Search Capability in Order Enquiry                    


  1. The bulk search filter on the Order Enquiry screen has been upgraded to accommodate high volumes of orders. Users can now search for up to 500 records from the previous limit of 200. 


        Navigation: Vin e-Retail>>Sales >>Order Enquiry




  • Bulk Return Close Import                             


  1. Users can now process returns (RTO & Delivered Return) inbound in bulk using the "Bulk Return Close" import available in the Common Import section. This feature streamlines the handling of returned orders, improving efficiency for high-volume return processing.


Navigation: Vin e-Retail >> Admin >> Imports > Common Import




  • Bulk Import for Merchandising Hierarchy                           

  1. The Merchandising Hierarchy screen now includes a new import feature that allows users to create or update up to 1000 records in bulk. This enhancement optimizes time management for handling large-scale hierarchy, boosting efficiency and productivity.

Navigation: Vin e-Retail >> Master>> SKU Management> Merchandising Hierarchy




  • Provision to Print Addendum Invoice                       

  1. Users can now easily generate and print customized Addendum invoice through order processing screens, this feature allows users to generate updated or additional invoice reflecting additional charges, corrections or any prescription ensuring accurate billing and clear financial documentation without voiding the original invoice.

         Navigation: Vin e-Retail >> WMS >> Order Processing >> Manage Picking

                              Vin e-Retail >> WMS >> Order Processing >> Delivery Shipping

    Vin e-Retail >> WMS >> Reports >> Outbound >> Invoice

    Vin e-Retail >> Sales >> Order Enquiry >> Order Create/ Edit




  •  Amazon Order Import Feature               

  1. We've introduced a new "Amazon_Order_Import" feature under the common import section to address scenarios where Amazon orders fail to post automatically to VineRetail. This enhancement empowers users to manually create Amazon orders, preventing order processing delays and SLA breaches.

    Navigation: Vin e-Retail >> Admin >> Imports > Common Import



  •  Provision of Transporter Service Type Configuration             

  1. We have added a new feature under the transporter master to define service types, enabling more accurate tracking and management of transporter capabilities, improving logistics planning and order fulfillment processes.

  2. This enhancement allows users to:

  • Choose from a list of standard predefined service types.

  • Create and use custom service types tailored to specific transporter serviceability.

          Navigation: Vin e-Retail >> Master >> Trading Master >> Transporter Master 




Warehouse Management:

Change Requests/ Enhancements/ Improvements:

  • Restriction on Cycle Counts for Inactive Bins

  1. To enhance operational efficiency and minimize user errors, cycle counts can now be restricted for bins marked as inactive.

  2. Inactive Bin Restrictions: Users are prevented from initiating cycle counts in bins that are designated as inactive, ensuring that only relevant areas are counted.

  3. Error Notification: If a user attempts to create a cycle count for an inactive bin, the system will display a clear error message: "Cycle counts cannot be created for inactive bins."


Benefits:

  1. Reduces the risk of errors associated with counting unused or inactive areas.

  2. Streamlines the cycle counting process by focusing efforts on active inventory locations.

  3. Enhances overall accuracy in inventory management, leading to better stock visibility and control.


Navigation: Vin e-Retail >> WMS >> Inventory >> Cycle Count



  • Package type selection at LPN close in WMS App                     

  1. We’ve introduced a new dropdown menu for package type selection in the WMS App, enhancing the efficiency of the LPN (License Plate Number) closing process under the B2B Order Processing section.

  2. Dropdown Menu: Users can now easily select the package type when closing an LPN, streamlining the workflow and reducing errors.

  3. Automatic LBH Population: Upon selecting a package type, the Length, Breadth, and Height (LBH) dimensions will be automatically populated, ensuring accuracy and saving time on manual entries.


Benefits:

  1. Improved user experience through a simplified selection process.

  2. Enhanced accuracy with automated dimension entries, reducing the likelihood of mistakes.

  3. Faster order processing, allowing for quicker fulfillment and improved operational efficiency.


Navigation: Vin e-Retail App >> B2B >> Order Processing >> LPN Close

                                 

  • Cycle count bulk and Each option                            

  1. We’ve enhanced the cycle count process by introducing options for "Bulk" and "Each" counting, similar to the functionality available in our mobile apps.

  2. Option Selection: Users can now easily choose between "Bulk" and "Each" counting methods, providing flexibility based on their specific needs.

  3. Automated SKU Addition: In "Each" scan mode, after scanning an SKU, it will automatically be added to the count grid without the need to click "Add," simplifying the workflow—this applies when lot tracking is not enabled for the SKU.


Benefits:

  1. Efficiency Boost: Reduces the number of clicks required during cycle counts, speeding up the process.

  2. Flexible Workflow: Users can switch between bulk and each counting modes, adapting to different inventory scenarios.

  3. Improved User Experience: Streamlined operations lead to a more intuitive and less error-prone counting process.


Navigation: WMS >> Inventory >> Cycle Count


  • STO export changes 

  1. We’ve enhanced the STO (Stock Transfer Order) detail export report by adding several new columns to provide users with more comprehensive data.

  2. The following columns are now included in the STO detail export report:


  1. Closed Qty: Quantity of items that have been short closed.

  2. Picked Qty: Quantity of items that have been picked for transfer.

  3. Line Status: Current status of each SKU line.

  4. Crt date: Timestamp of the STO creation.

  5. Updated date: Timestamp of the last update made to the STO.

  6. CreatedBy: User who created the STO.

  7. UpdatedBy: User who last updated the STO.

  8. Ship Date: Date scheduled for shipment.

  9. Diff Qty: Difference in quantity between ordered and actual counts.


Benefits:

  1. Enhanced Data Clarity: The additional columns provide users with a more detailed view of STO data, facilitating better analysis and decision-making.

  2. Improved Reporting: Users can now track the status and history of stock transfers more effectively, leading to improved inventory management.



Navigation: Returns and Transfer >> Transfers >> STO Order Enquiry




Key Bug Fixes:

  • User bulk creation issue         

  1. Resolved an issue where Bulk User Creation failed with a defined Role ID displaying the error 'Error While Searching User. Please try later.'

  2. Users can now successfully create users in bulk by specifying Role ID.


                      Navigation: Vin e-Retail >> WMS >> Common Import>> UserCreateUpdate


Standard APIs

Change Requests/ Enhancements/ Improvements:

  • PO Revision via API                              

  1. The Purchase Order (PO) functionality has been enhanced to allow revisions for POs in "Reopen" and "Reconfirmed" statuses through the API.

  2. Expanded Revision Capability: Users can now revise POs that are in "Reopen" and "Reconfirmed" statuses, addressing a key limitation where modifications were previously only permitted up to the "Release" status via the PO create API.

  3. API Integration: This enhancement allows external systems to reflect PO revisions in the Vin WMS seamlessly through APIs, eliminating the need for manual intervention.

  4. Request Payload: The format for the request payload remains unchanged, ensuring compatibility with existing integrations.


Benefits:

  1. Increased Flexibility: Users can now manage PO revisions more efficiently, improving workflow and responsiveness.

  2. Streamlined Processes: External systems can easily update POs, enhancing integration capabilities and reducing the risk of errors from manual updates.

  3. Improved Operational Efficiency: This feature supports better inventory and procurement management by keeping POs accurately updated in real time.



  • PO Status Update API Enhancements


  1. The Purchase Order (PO) Status Update API has been improved with additional functionality and error handling.

  2. Short Close Functionality: Users can now set a PO to "Short Closed" by including the status in their API request, allowing more precise PO management. All open quantities in the PO would be closed.

  3. Sequential Status Update Optimization: The API now accepts the final desired status, even when multiple intermediate status updates are involved. This reduces the need for multiple API calls, streamlining status transitions.

  4. Error Handling with Status Transitions: The system will return specific error messages if the current PO status and the target status in the API request are incompatible, ensuring smooth and accurate updates.


Benefits:

  1. Enhanced Control: Users can now manage Purchase Orders more efficiently with the added "Short Closed" status.

  2. Reduced API Calls: The ability to send only the final status in a sequence reduces the number of API hits required, optimizing performance and integration.

  3. Improved Error Transparency: Detailed error messages guide users in resolving invalid status transitions, minimizing errors and improving workflow.



Financials/ E-filing Systems Integrations:

Change Requests/ Enhancements/ Improvements:

  • Enhanced Sales Ledger Posting for Self-Ship Orders                         


  1. Currently, sales ledgers for self-ship orders are posted in the name of the transporter for COD orders and in the name of the payment gateway for prepaid orders. With this update, users now have the flexibility to choose and post the sales ledger directly in the name of the customer, providing greater customization and clarity in financial reporting.