Vinculum Release Notes

Version 9.3.157

25th June, 2024

Vin eRetail

Order Management: 

Change Requests/ Enhancements/ Improvements:

  • HSN auto Subscription on SKU creation:


  1. With this enhancement, the HSN subscription is now automated during SKU creation. If the HSN code applied with the SKU is not subscribed then the system will automatically subscribe it, eliminating any restrictions and streamlining the SKU creation.

  2. This feature is available to all modes of SKU creation.


  • Virtual Bundle Order’s Filter on Order Enquiry:


  1. Users can now filter out the orders based on the virtual bundle using the newly introduced “Virtual Bundle Order(s)” filter on the order enquiry screen. 

  2. This enhancement allows precise order management and streamlined search functionality, enabling users to locate and process orders containing virtual bundles quickly.


Navigation: Vin e-Retail >> Sales >> Order Enquiry >> Advanced search >> Virtual Bundle Order(s)



  • Provision to update Tag Loop:


  1. This change introduces a new transaction type “Tag Loop Pack” under the Failed Shipments screen. This section only displays shipments that could not be packed due to an incorrect tag loop code, providing users with a central place to access and resolve these failed shipments.

  2. Users can simply click on the retry button to re-enter the correct tag loop. This functionality is available for both single and bulk record processing, ensuring efficient management of failed shipments caused by incorrect tag loop entries.


Navigation: Vin e-Retail >> Sales >> Order Enquiry >> Failed Shipments





Key Bug Fixes:

  • OMS Rule Display issue:


  1. Pagination has been applied on the OMS Rule screen to display multiple records with each page displaying up to 100 records, ensuring an efficient experience when managing a large number of OMS rules and providing better visibility and navigation through the complete set of rules.




Warehouse Management:

Change Requests/ Enhancements/ Improvements:

  • Cycle Count Wave:


  1.  Introduction of a cycle count wave process to auto-create cycle count tasks. Users can configure the wave to create tasks periodically or be triggered by specific actions.

  2. The system would automatically create cycle count tasks in pending status for users to take up and the tasks will auto-expire if not taken up in a defined period.

  3. This will help with stock audit planning and reduce dependencies outside the system.


             Navigation: WMS > Setup > Manage cycle count wave



Navigation: WMS > Inventory > Cycle count


  • Auto Mailer for PO Statuses:


  1. Introduction of PO auto mailer for PO revision, expiry, and short close.

  2. This will automatically send an email to vendors with updated PO status for complete visibility of each PO. The mail body is configurable for each status.



  • Non-Delivery Report - NDR:


  1. NDR or Non-Delivery Report is the report of orders that were attempted but undelivered. This might happen for a variety of reasons like “incorrect address” or “customer unavailability”, the order is marked as an NDR.

  2. NDR allows users to take action and ensure that the shipments are delivered and reduce undelivered returns/RTO (Return To Origin).

  3. Users have the option to perform the following actions for forward orders:

    1. Update the address of the customer

    2. Update the contact information of the customer

    3. Update the preferred delivery date

    4. Update the payment mode from COD to Prepaid

  4. Users have the option to perform the following actions for return pickups:

    1. Update the address of the customer

    2. Update the contact information of the customer

    3. Update the preferred pickup date

    4. Reassign Transporter

  5. The transporters that would be integrated immediately are:

    1. Delhivery


             Navigation: WMS > Logistics> Manage NDR




Key Bug Fixes:

  • Manage Kitting Order:

  1. All orders were searchable in the Manage Kitting order screen. This has been corrected to have only kitting orders visible.





Seller Panel (Vin Supplier):

Change Requests/ Enhancements/ Improvements:

  • Addition of SKU Brand Name:


  1. A new field ‘Brand’ is added to the Confirmed tab and Return Initiated tab of the seller panel screen to enhance the SKU's brand identification.


Navigation: Vin Supplier >> Active Orders >> Confirmed tab

Navigation: Vin Supplier >> Manage Returns >> Return Initiated








Vin FBS (Store Fulfillment App)

Change Requests/ Enhancements/ Improvements:

  • Order Cancellation feature after Packing:


  1. Users can now cancel orders till the packed status using the “Cancel Order” option on the order detail page, expanding the cancellation window and enabling greater control over order fulfillment processes.




  • Manifest Functionality:

 

We are excited to introduce the new 'Manifest' module in the Vin FBS mobile application. This comprehensive feature set enhances your order fulfillment capabilities with the following functionalities:

  1. Unified Manifest Management: The “Manifest” module caters to both Selfship and Marketplace manifests, providing a centralized option for efficient manifest handling.

  2. Detailed Manifest View: Access comprehensive manifest details on the Manifest Detail screen, providing in-depth information at your fingertips.

  3. Digital Signature: A digital signature provision is also incorporated, streamlining the shipment handover process.

  4. Advanced Search: The module offers both scan-based and type-based search functionalities, enabling quick and efficient manifest lookup.

  5. Document Generation and Sharing: Generate, download, print, and share manifest documents effortlessly, facilitating seamless collaboration and record-keeping.


    



Standard APIs

Change Requests/ Enhancements/ Improvements:

  • Order Acknowledgement Webhook:

    a.  A new Order Acknowledgement Webhook is introduced to provide real-time updates on the order line      
         acknowledgment status like acceptance or rejection for self-ship orders.

    Navigation: Vin e-Retail >> Admin >> API >> Manage API Webhook






Integrations

Financials/ E-filing Systems Integrations:

Change Requests/ Enhancements/ Improvements:

  • Zoho Books Enhancements:

  1. To provide more comprehensive order information a new parameter “salesperson_name” is added in the invoice creation request allowing users to post the channel name of the order.

  2. Additionally, enhancing flexibility for invoice management, users now have the flexibility to use invoice numbers generated from either Vinculum or Zoho Books, allowing businesses to align with their preferred invoicing system.

  3. Shipping and Miscellaneous charges handling for VAT registered customers.



Key Bug Fixes:

  • ZATCA E-Invoicing for the Kingdom of Saudi Arabia:

  1. Shipping and other charges are now catered in the forward (B2B/ B2C/ Export) and return flow.

  2. Users can now print the ZATCA-compliant credit note pdf.

  3. Addition of a new configuration for generating e-invoices specific to B2B transactions.

  4. Users can now send the e-invoice PDF directly to customers upon generation.